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  • Writer's pictureandreamgreen7

Top 5 Business Income and Expense Tracking Apps

Updated: Apr 3

Let explore some income and expense tracking apps for your business! Efficiently tracking income and expenses not only helps you maintain a clear financial picture but also ensures compliance with tax regulations. Fortunately, there are numerous apps designed to simplify these tasks. While I am a Certified QuickBooks ProAdvisor there are some other good apps out there for small business and some are even free!

Mobile friendly business apps

1.  QuickBooks Online is a powerhouse when it comes to business finance management. QuickBooks as of 2023 had 84.57% of the market share, right now it is the undisputed number one accounting software for small to medium-sized businesses. It offers a comprehensive set of features, including invoicing, expense tracking, and robust reporting tools. The app syncs seamlessly with your bank accounts, allowing real-time tracking of transactions.


  • Robust feature set.

  • Integration with various third-party apps.

  • User-friendly interface.


  • Relatively expensive for small businesses.


  • Simple Start: $30/month, first 3 months is $15/month- 50% off

  • Essentials: $60/month, first 3 months is $30/month - 50% off

  • Plus: $90/month, first 3 months is $45/month - 50% off

2.      FreshBooks is renowned for its simplicity and effectiveness. Designed with freelancers and small business owners in mind, FreshBooks offers features like expense tracking, invoicing, and time tracking. Its intuitive dashboard provides a quick overview of your financial health. FreshBooks also allows you to capture receipts using your mobile device, making it a convenient choice for entrepreneurs on the go.


  • Simple and easy-to-use interface.

  • Strong invoicing and time tracking features.

  • Excellent customer support.


  • May not have as many features as larger accounting software.


  • Lite: $19/month, first 6 months is $7.60/month - 60% off

  • Plus: $33/month, first 6 months is $13.20/month - 60% off

  • Premium: $60/month, first 6 months is $24/month - 60% off

3.      Zoho Books is an online accounting software designed for small and medium-sized businesses. Key functionalities include invoicing, expense tracking, bank reconciliation, inventory management, financial reporting, and automation of various accounting tasks. Zoho Books is specifically tailored to help businesses manage their finances, streamline accounting processes, and make informed financial decisions.


  • Affordable pricing with a range of features.

  • Integration with other Zoho applications.

  • Good collaboration tools.


  • Some users may find it less intuitive.

  • Advanced reporting features may not be as comprehensive.


  • Free: For business with revenue under $50K annually

  • Standard: $20/month

  • Professional: $50/month

  • Premium: $70/month

  • Elite: $150/month

  • Ultimate: $275/month

Note: Pricing is cheaper if you pay annually.

4.      Wave Financial is a free, all-in-one accounting solution for small businesses. It offers features like invoicing, receipt scanning, and expense tracking. One standout feature of Wave is its ability to handle both personal and business finances, making it an excellent choice for entrepreneurs managing their business and personal accounts simultaneously. With no monthly fees, Wave Financial is a budget-friendly option for startups and small businesses.


  • Completely free for accounting.

  • User-friendly.

  • Good invoicing features.


  • Lacks some advanced features.

  • Limited customer support.


  • Accounting: Free

  • Payroll: Additional cost

5.      Xero is a cloud-based accounting software that caters to businesses of all sizes. It provides a range of features, including invoicing, bank reconciliation, and financial reporting. Xero's real-time collaboration feature allows multiple users, such as accountants and business owners, to work on financial data simultaneously. With a user-friendly interface and a robust ecosystem of third-party integrations, Xero stands out as a versatile choice for business finance management.


  • Excellent collaboration features.

  • Strong inventory management capabilities.

  • Intuitive interface.


  • Limited customer support during weekends.


  • Early: $15/month, first 3 months is $3.75/month- 75% off

  • Growing: $42/month, first 3 months is $10.50/month- 75% off

  • Established: $78/month, first 3 months is $19.50/month- 75% off

Choosing the right income and expenses tracking app is essential for maintaining financial transparency and ensuring the success of your business. Whether you're a freelancer, a small business owner, or part of a larger enterprise, these top five apps offer diverse features to meet your specific needs. Embrace technology, streamline your financial processes, and pave the way for a more efficient and prosperous business future.


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